Documentation
Rules
Standardized rules for shipping instructions, bills of lading, and document handling. Designed to reduce disputes and ensure compliance.
Compliance Framework
Standard Procedures
Documentation rules define how and when shipping instructions must be submitted, mandatory information, and issuance procedures.
- ■ SI Deadlines & Formats
- ■ BL Types (Original / Seaway)
- ■ Special Flows (LC / DG)
Lifecycle
Booking to BL Issuance •
Timelines & Accuracy
Bill of Lading Types
Core principles governing transport document issuance.
Original BL
Paper originals issued after cargo is shipped on board. Release requires surrender and endorsement.
Seaway Bill
Non-negotiable document. Cargo released to named consignee without original presentation.
Electronic BL
Digital issuance through approved platforms, compliant with eBL legal frameworks.
Documentation Timeline
Rules are linked to operational milestones. Missing cut-offs can lead to roll-overs and penalties.
SI Submission
Complete details submitted before SI cut-off (24-48h pre-ETD).
Draft Review
Validation of draft BL before vessel departure.
Final Issuance
Released after “Shipped on Board” confirmation.
Stage Rules
- Pre-Booking Verify Restrictions
- At Booking Declare DG / OOG
- Post-Departure Amendments Limited
- Compliance Sanction Checks
Letter of Credit
Where shipments are covered by an L/C, BL wording must follow conditions. TMC cannot advise on banking practices but may apply additional checks.
- Shipper responsible for L/C compliance.
- Requests to alter BL wording handled case-by-case.
- LOI required for release without original BLs.
Special Flows
Certain cargo categories require enhanced documentation and stricter rules.